Looking for Subcontractor Compliance Management Software that Integrates with Procore?

Why Integrate Insurance Compliance Software with Procore?

Compliance Management Companies can help mitigate risk, but their solutions are only truly effective if integrated efficiently into existing workflows.

For example, take a look at Bulley & Andrews, a Chicago-based ENR 400 Construction Firm. The biggest problem with their previous compliance software was the fact that it didn’t integrate with Procore. They were uploading, monitoring, and updating compliance data manually and then reporting it back to Procore. This was wasting 2-3 hours per week per project accountant and delayed about 50% of payments to subcontractors.

Jones was the only company that could enable Bulley & Andrews to create new projects and send COI requests to subcontractors directly within Procore. Switching to Jones led Bulley & Andrews to:

• Save hundreds of hours on managing insurance compliance
• Pay subcontractors significantly faster
• Streamline their entire compliance process

“Adding the Jones workflow to our Procore system really improved our overall efficiency. Bulley & Andrews now has a streamlined process, when all insurance compliance-related tasks are initiated directly from within our Procore account.”

Dana Erdman
Director of Technology & Innovation, Bulley & Andrews.

(You can read more here about why Bulley and Andrews’ switched to Jones)

Subcontractor COI Audit Time

It’s critical for your compliance management solution to audit COIs in a timely manner. Quick audits will enable your subcontractors to get paid and start working faster. Jones has one of the fastest COI audit times in the industry – always under 24 hours. Even during the busy renewal periods, Jones average audit time only increases by 3 to 4 hours at most.

MyCOI customers have reported significant audit time delays around the busy renewal periods and TrustLayer’s audit times vary based on the components they are tracking within a COI. Other compliance management solutions not featured on this matrix such as SmartCompliance have a 48 hour audit time.

Subcontractor COI Point of Contact Email

Imagine opening up your Procore account and seeing a subcontractor who is supposed to come work on your construction project next week but their insurance is not-compliant. You’ll need to get in touch with that subcontractor ASAP and get them compliant before coming on site.

Jones is the only integration partner that can store a best COI point of contact email directly next to the subcontractor’s insurance information within Procore so you can quickly see who to contact without needing to search anywhere else.

Procore Integration Type

Jones is the only compliance management solution that has an Embedded Integration within Procore. Not only is this true for the two other companies on this matrix, but also amongst the many other compliance management solutions on Procore’s app marketplace including SmartCompliance, EBIX, and CTrax as well.

So what does an “embedded” integration mean? You can read the technical details directly on Procore’s documentation page here, or in our quick summary below:

Data Connection Apps

Just import and export data between your compliance management software and Procore. Example: showing the expiration date of a subcontractor’s COI within Procore.

You’ll still need to leave Procore to do essential functions such as sending a COI request to a subcontractor.

Embedded Apps

Actually enable you to do compliance management tasks in Procore. Example of tasks you can do directly within Procore:

• Create new projects
• Initiate COIs requests to subcontractors
• Upload COIs from subcontractors

This is by far the biggest advantage Jones has over every other compliance management solution that integrates with Procore.

Other companies require their users to switch back and forth between platforms to do these actions. No other compliance management app has the ability to initiate these crucial tasks within Procore.

Subcontractor COI Expiration Date

All integration partners display COI expiration dates within Procore. They can be found by going to the directory, clicking on a subcontractor, and within the insurance tab.

Data Sync to Procore

Jones, MyCOI, and TrustLayer all automatically sync data into Procore. You won’t have to worry about manually syncing data with any of these companies.

Data flows instantly from Procore → Jones, and from Jones → Procore every night.

Subcontractor Compliance Status in Procore

All integration partners enable users to view the compliance status of subcontractors within Procore. Additionally, Jones, MyCOI, and TrustLayer all show breakdowns of the compliance statuses on specific policies within COIs as well. Jones shows reports of specific waivers and/or gaps on policies as well.

Contract Requirement Extractions

Every COI needs to be audited against a set of requirements. MyCOI charges per contract requirement extraction and TrustLayer is unable to extract requirements from contracts.

Jones offers an unlimited amount of free contract requirement extractions.

Notifications to Subcontractors

All integration partners have the ability to set auto expiration notifications within Procore’s workflow. This means you won’t need to remind yourself to email a subcontractor before their COI expires. Jones, MyCOI, and TrustLayer enable users to toggle this feature on or off for subcontractors within Procore.

We recommend turning off Procore’s auto expiration setting and using Jones’ auto renewal system instead. Our customers prefer the Jones flow because unlike the standard setting in Procore, our emails to subcontractors are branded and the series of reminders start one month before COI expiration dates.

The Bottom Line for Construction Companies

The most robust and only compliance solution with an embedded integration in Procore’s App Marketplace is Jones. While MyCOI and TrustLayer can get the job done, Jones has the most seamless, bi-directional integration with Procore’s workflow.

PS: Check out this article on the 6 Benefits of the Jones + Procore Integration for managing Risk and Compliance. It goes over many additional features not mentioned in this chart such as how easy the Jones Platform is for subcontractors to use and the liability protection offered by Jones.

Ready to improve your insurance compliance rates?

Book a demo today, and learn how easy it is to integrate Jones with Procore.